Configuring UM-SMTP, UM-Web View and Standard UM

Overview

Configuring Standard UM consists of the following tasks:

These procedures can be performed using the Web Console (instructions below) or the Text Console (see the NuPoint Unified Messaging System Administration online help, available at Mitel OnLine).

Configure Parameters for UM-SMTP

  1. From the navigation tree, click Unified Messaging, and then click UM-SMTP.

  2. The UM-SMTP Configuration screen appears.

  3. Enter the following configuration information:

Note: The Smart Host Domain Name field contains the IP address or Fully Qualified Domain Name (FQDN) of the e-mail server, which you can configure in the MSL Server Manager on the E-Mail settings screen. If you use an FQDN, configure it with an MX record in the corporate DNS.

  1. Click Save.

Configure Parameters for UM-Web View and UM Standard

Note: All Web View user's messages are transferred via HTTPS.

  1. From the navigation tree, click Unified Messaging, and then click UM-Web View.

  2. The UM-Web View Configuration screen appears.

  3. Enter the following configuration information:

Note: The Smart Host Domain Name field contains the IP address or Fully Qualified Domain Name (FQDN) of the e-mail server, which you can configure in the MSL Server Manager on the E-Mail settings screen. If you use an FQDN, configure it correctly in the corporate DNS.

  1. Click Save.

Configure Outbound SMTP Server Settings

NuPoint UM can communicate with an outbound SMTP server using one of the following connections:

If you employ a secure port (465 or 587) to connect with an outbound SMTP mail server, you will be required to enter authentication details (User ID and Password) and your account may be subject to usage limitations.

Note: You must use the MSL Server Manager to configure the SMTP server settings. Once setup is complete, you can review the settings in the NuPoint Web Console (in the Offline Configuration under Unified TCP/IP) or in MSL.   

To configure the outgoing SMTP relay server settings:

  1. Log in to the MSL Server Manager as "admin."

  2. From the navigation tree, click Configuration, and then click E-Mail Settings.

  3. Click the Change button beside the setting you want to change.

  4. Configure the settings as required and then click Save:

Setting

Description

Server to use for outbound SMTP

The server can deliver outgoing messages via a corporate or Internet service provider's SMTP server, or can deliver messages directly to their destination (by looking up mail exchanger records in DNS).

If using a specific SMTP server, specify its hostname or IP address. Otherwise leave this field blank. The server hostname is limited to 16 characters, maximum.

Notes:

  • If you are connecting directly to Google Apps, enter smtp.gmail.com as the outbound SMTP server hostname. Also, you must update the Google security settings as follows:

  1. Open a web browser and navigate to the administrative console for your Gmail domain: admin.google.com

  2. Navigate to Security > Basic security settings > Less secure Apps.

  3. Select the Enforce access to Less secure apps for all users option.

  4. Click Save.

  • If you are connecting directly to Microsoft Exchange Online (Office 365), program the outbound SMTP server hostname as follows:

  1. Log in to the Microsoft Online Services Portal (https://login.microsoftonline.com)

  2. Access the account that is being used to send mail.

  3. Under Outlook, click Options.

  4. On the Account > My Account tab select Settings for POP, IMAP, and SMTP access.

  5. Under SMTP access, locate the server name (for example, pod51010.outlook.com) and enter it as the SMTP server hostname.

Destination port for outbound SMTP

If you have specified a server to use for outbound SMTP, select the destination port for outbound SMTP messaging:

  • Port 25 (use cleartext; default)

  • Port 465 (SSL encryption)

  • Port 587 (TLS encryption)

Mail Server User ID

If the SMTP server is using is using secure port 465 or 587, or port 25 with Google Gmail, enter the required user ID. This ID must be configured and licensed in the SMTP server.

Mail Server Password

If the SMTP server is using is using secure port 465 or 587, or port 25 with Google Gmail, enter the required password. This password must be configured and licensed in the SMTP server.

Note: Some SMTP relay servers that employ secure SMTP, such as Microsoft 365 and Yahoo, may require that messages contain a "From" address that matches the authorized account ID. See From Address Specification for configuration instructions.

SMTP e-mail injection restrictions

Controls which networks will be allowed to send mail through this server via SMTP. Choose from one of the following three settings:

  • Localhost only – accept e-mail only from applications installed on the server (default setting).

  • Accept only from local networks – accept e-mail from local networks that are directly connected to the LAN. (These networks are on the same subnet as the server’s private interface.)

  • Accept from anywhere - accept all e-mail

Forwarding address for administrative e-mail

By default, e-mail to the administrator is sent to the user "admin" at the domain name configured on the server.  You can override the default by entering an e-mail address in this field.

Note: RAID array event notifications are sent to this e-mail address. We recommend that you configure a valid address here.

E-mail sent for events:

Select the system events for which you want to receive e-mail notifications — Cleared, Indeterminate, Warning, Minor, Major, Critical. By default, Major and Critical are preselected. The e-mails are sent to the "admin" mailbox. To turn off e-mail notifications clear all the event boxes.

From Address Specification

By default, NuPoint includes the user's calling line ID (CLID) in the "From" address of email messages (e.g. CLID_6135922122@domain_name.com). However, SMTP relay servers such as Microsoft 365 and Google and some SPAM filters will not accept this format and instead require that all messages contain a "From" address that matches an authorized account ID. If your enterprise requires use of an authorized account ID, you must configure it in MSL as the Mail Server User ID, add it to your SMTP server or SPAM filter, and then employ the following procedure to select it for use.

To specify the "From" address format for NuPoint email messages:  

  1. From the navigation tree, click Unified Messaging > Smarthost Configuration.

  2. In the "From" address for all sent emails: field, select one of the following options:

Note: For Google Apps implementations, when NuPoint receives a call from an external source, the system will insert the Mail Server User ID, in addition to the user's CLID or name, in the From header of sent emails. For more information on this limitation, see Google Apps Configuration Requirements and Usage Limits.

  1. Click Save.

Note: The Smart Host Domain Name field contains the IP address or Fully Qualified Domain Name (FQDN) of the e-mail server, which you can configure in the MSL Server Manager on the E-Mail settings screen. If you use an FQDN, configure it correctly in the corporate DNS.

Configuration Requirements if Connected Directly to Outbound SMTP Server

If NuPoint UM connects directly to a hosted SMTP mail server such as Google Apps or Microsoft Exchange Online (Office 365), it may be subject to particular configuration requirements and usage limitations.

Google Apps Configuration Requirements and Usage Limits

    1. Log in to the Google Apps administrator control panel: https://www.google.com/a/cpanel/yourdomainname

    2. Click the Settings tab and select Email.

    3. Locate the Email Whitelist section and enter the external IP address(es) of the NuPoint UM server. 

    4. Click Save.

Microsoft Exchange Online (Office 365) Configuration Requirements and Usage Limits

The limits on messages, mailboxes, recipients, and e-mail clients can be found online at this address: http://help.outlook.com/en-US/140/dd630704.aspx.

These limits are intended to protect Microsoft's servers from being used as a source for spam generation. Of note are the message rate limit of 30 messages per minute and the recipient rate limit of 1,500 recipients per day. Since the NuPoint is configured to send mail from a single authenticated user account, these limits apply system-wide.

Once a limit is exceeded, Microsoft's mail server will bounce any mail sent from the account until the time limit has expired. The Microsoft mail server will return one of two types of failures—temporary or permanent. In the case of a temporary failure, the message is resent by NuPoint. In the case of a permanent failure an alarm will be raised to the NuPoint system administrator indicating that a voice mail message has been returned with an error. Also, an email sending error will be logged in the /var/log/qmail logfiles directory.

Since the MSL outbound SMTP server setting applies to all SMTP mail sent from MSL, all applications running on MSL will then contribute towards the daily limit. This means alarm manager emails, fax confirmations, Advanced UM Blackberry user messages, and any other application which sends SMTP email from MSL will contribute to the daily limit.

Accordingly, you should connect directly to the Microsoft Exchange Online (Office 365) only if you have small number of users (e.g. 60 mailboxes based on typical use patterns). If you have a large number of users, you should employ an outbound SMTP server without restrictive usage limits such one located in your enterprise network.

In its role as an SMTP relay server (smart host), Office 365 will only process messages containing a "From" address that matches the authorized account ID. To ensure that NuPoint provides this ID rather than unique CLIDs, program the From Address Specification.

Configure User Mailbox

  1. From the navigation tree, click Mailbox Maintenance > Mailboxes.

  2. Click Add to create a new mailbox, or search for an existing mailbox and click a mailbox number to edit it.

  3. Select the Class of Service tab.

  4. From the Feature Class of Service drop-down menu, select a Features class of service that includes the appropriate feature bits:

For this User:

Add these Feature Bits:

Standard-SMTP

289

Standard-Web View

250, 251, 252, and 290

Standard

304

Note: In order for SMTP forwarding to work with Exchange 2010 (SP3), you must make a small change to the Exchange Server configuration. In the Exchange Management Console, on the Permissions Group tab, under Server Configuration > Hub Transport select Anonymous Users for all of the receive connectors that use port 25.

  1. Select the General tab and update parameters in the Personal Information and Unified Messaging sections.

Notes:

  1. Click Save.

Configure Unified Messaging Limits

Using Web Console, you can limit the use of hard drive space by specifying that voice mail messages be forwarded to email clients in text format only. To do so, you configure the Unified Messaging Limits feature using LCOS.

To specify voice mail messages be forwarded to email clients in text format only:

  1. From the navigation tree, click Class of Service > Limits COS.

  2. In the right pane, select Default (LCOS 1).

  3. Select Unified Messaging Limits from the drop-down menu.

  4. After Allow All SMTP Delivery Formats, select No.

Selecting "No":

Notes:

Force a license update (not required for UM-SMTP or UM-Web View)

  1. From the navigation tree, click Unified Messaging, and then click UM User Licensing.

  2. Click Update UM User Licensing. Confirm the update. The Standard UM feature is now activated.

Notes: